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Photography for commercial use is subject to the following guidelines:
Western Pennsylvania Conservancy,(WPC) which owns and operates Fallingwater, extends every consideration to those wishing to film, tape, or photograph Fallingwater and its grounds. WPC reserves the right to reject requests that, in WPC’s opinion, are not compatible with the mission, would interfere with the visitor’s experience, or put undue burden on WPC property or staff. Preference is given to documentary, news, and educational projects. To limit demands on the house and grounds, Fallingwater prefers to provide photography and footage whenever possible
So that on-site filming and photography activities will neither interfere with normal operation nor compromise the safety of the building, the museum’s collections, and the grounds the following guidelines must be adhered to.
Advance Arrangements
Arrangements for filming, taping, recording, or photographing at Fallingwater must be approved in advance by Western Pennsylvania Conservancy. WPC requires an official written request describing each proposed project prior to granting permission for use of WPC property. WPC must be fully informed of all production requirements in order to make arrangements. Specific rights needed for the proposed footage, audiotape, or photography must be included in this request. WPC reserves the right to require and review a script, where applicable or to refuse permission to use Conservancy property. Requests may be sent to:
Clinton Piper
Fallingwater
P.O. Box R
Mill Run, Pennsylvania 15464
telephone 724.329.1441; fax 724.329.0553. Allow two weeks from receipt for your proposal to be considered.
Fees
WPC cannot underwrite the costs of a production by providing services without charge. WPC charges a location fee for one-time broadcast use of footage or audiotape, or one-time, one-edition use of still photography. In addition, WPC charges basic direct costs covering staff assistance during the shoot. Any additional, subsequent, or different use of footage, audiotape, or photography (for example, redistribution in additional formats or media, such as CD-ROM or home videos) constitutes a reuse, must be applied for and approved in writing, and is subject to additional fees. All fees must be paid in advance of filming, taping, recording, or photographing by check or money order to Western Pennsylvania Conservancy. Fees for reuse must be paid prior to the subsequent use.
Location Contract
WPC requires a completed, signed on-site Filming, Taping, and Photography Permission Request and Acknowledgment of Agreements prior to the project’s start. The production company or photographer agrees to use the footage, audiotape, or images shot on Fallingwater property for the purpose listed on the agreement form.
Insurance
WPC requires a Certificate of Insurance for the amount of $1 million from those wishing to film, tape, or photograph Fallingwater and/or its property. The insurance certificate is evident of proper insurance coverage and adequate limits of coverage for property damage and personal injury incurred on location. WPC must be named as an additional insured with respect to the work being done at Fallingwater. Likewise, the producer or photographer must provide a waiver exempting WPC from damages or suit in case of property damage, personal injury, or other suit arising out of the production while at Fallingwater. Send the certificate and waiver to:
Sharon Grimm
Fallingwater
P.O. Box R
Mill Run, Pennsylvania 15464 at least one week prior to the start of on-site filming, taping, or photography.
Restrictions
For film, video, or audio projects, one-time, non-transferable editorial rights for North America, English-language, broadcast distribution are authorized by the signed Agreement. For photography projects, one-time, non-transferable editorial rights for North American, English language, one-edition distributing are authorized by the Agreement. Any additional, subsequent, or different use (for example, CD-ROM or home videos) constitutes a reuse and must be applied for and approved in writing.
WPC does not permit: its name, any images of Fallingwater , and the "FALLINGWATER" name to be used for non-Conservancy advertising. "FALLINGWATER" is a federally registered trademark and service mark owned by the WPC. In addition, it does not permit photography of Fallingwater, the museum’s collections or the WPC property for use in a stock collection.
Logistics
Fallingwater Staff Assistance: Photographers, videographers, producers, writers, and other technicians must be accompanied at all times by a Fallingwater staff member. The crew is subject to approvals and conditions set forth by the film coordinator. No food, drinks, chewing gum, or tobacco products are permitted inside Fallingwater. Smoking is not permitted on WPC property.
Interviews and Recorded Tours:
Tours may not be recorded nor staff interviewed without prior permission.
Exterior Photography:
Approved exterior photography projects may be shot only during normal business hours (between 8:30 a.m. and 5 p.m., March through October, and between 9 a.m. and 4:30 p.m., November through February). WPC’s primary concern is for our visitors. Shoots may not interfere with normal visitor traffic. Special arrangements must be made at least 30 days in advance for shooting and taping before or after the normal hours of operation. Crews shooting exterior photography are prohibited from using special effects, dollies, and other equipment without the express advance consent of the film coordinator.
Aerial Photography:
Aerial photography of Fallingwater is rarely permitted because of the risk to the house and grounds. Permission must be specially granted. All requests must go through the Fallingwater’s Director.
Interior Photography:
Approved interior photography projects may be shot before or after normal business hours only. Advance explicit approval of the Director, and other support staff is required for all interior photography. Photographers, videographers, and technicians working inside the house must be accompanied at all times by a member of the curatorial staff. The museum’s collections and the house itself are precious. WPC requires that exceptional care be taken not to lean on walls or doors or to touch furnishings. Furnishings and other works of art have been arranged in an historically accurate fashion and cannot be moved.
Interior Lighting:
Electrical power is limited. The type and amount of electricity must be determined in advance with the consultation of the Director of Maintenance. If the demand for electricity exceeds 60 amps, a licensed electrician, approved by WPC, must be present. WPC can, with advance notice, provide one at your expense. Either strobe or electronic flash lights should be used; flash bulbs or guns are not permitted. Rubber tips must be used on all tripods inside Fallingwater. Dollies are prohibited. Light-filtering window film covers many windows and cannot be removed for filming or photography.
Equipment:
Photographers and technicians take full responsibility for all of their equipment. Damage and theft thereof are not the responsibility of WPC.
Vehicles:
Vehicles have limited access on the Fallingwater grounds. Parking arrangements must be made in advance of shooting for all production vehicles.
Termination of the Project:
WPC reserves the right to terminate production in the event that the photographer or production crew fails to abide by the conditions set forth. In such cases, the producer forfeits all fees.
Credit and Copies to Fallingwater:
Fallingwater and Western Pennsylvania Conservancy must be credited. The form of credit must be approved in advance, in writing. WPC requires that at least one complimentary copy of the completed film, slides, still photographs, book, article, audio, or videotape be sent at the completion of the project of the project to Fallingwater for use by WPC.
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